Privacy Policy
Learn how TYS University handles personal information collected through its website, admission enquiry form, recruitment form, and related online services.
Some institutional legal details are marked for confirmation. These placeholders should be replaced only after verification by the University.
Introduction
This Privacy Policy explains how Thakur Yugraj Singh University, also referred to as TYS University, Fatehpur, Uttar Pradesh handles personal information collected through its official website, https://tysuniversity.com.
The policy is intended for website visitors, prospective students, applicants, recruitment candidates, parents or guardians, and other users who interact with the University's online services.
The exact registered legal name, governing Act, and designated privacy or grievance contacts are [UNIVERSITY TO CONFIRM].
Scope
This policy covers information collected through the public website, online admission enquiry form, recruitment application form, admissions assistant, contact links, document/PDF views, and related website interactions.
It does not describe offline admissions records, student ERP systems, learning management systems, employee systems, payment gateways, or hostel/academic administration systems unless those systems are expressly connected to this website.
Information We Collect
Information provided directly by users
- Admission enquiry form: student name, email address, mobile number, state, district, preferred discipline, and preferred programme.
- Recruitment application form: post details, department, faculty or school, advertisement number, candidate name, date of birth, gender, nationality, Aadhaar number if provided, PAN number if provided, marital status, parent/spouse details, category, domicile, disability information if provided, permanent and mailing address, email address, WhatsApp number, present employment details, educational qualification details, declarations, CV/resume file metadata, date, and place.
- Admissions assistant: selected discipline, selected programme, selected enquiry topic, and WhatsApp message text if the user chooses to continue on WhatsApp.
- Newsletter footer field: email address entered by the user. In the current codebase, this footer form does not submit to a backend service.
- Search box: search query entered by the user. The current implementation redirects the query to Google Search with the phrase TYS University.
Information collected automatically
- The website and its hosting infrastructure may generate ordinary technical information such as IP address, browser type, device information, pages requested, timestamps, referring URLs, and security or error logs.
- The audited codebase does not include Google Analytics, Google Tag Manager, Meta Pixel, reCAPTCHA, payment tracking, localStorage, sessionStorage, or direct cookie handling.
Information received from third parties
The audited website does not show an integration that imports personal data from a third-party CRM, payment gateway, analytics provider, or student portal. If the University uses such systems outside this website, those details are [UNIVERSITY TO CONFIRM].
Purpose of Processing
- Responding to admission enquiries and counselling requests.
- Helping prospective students select programmes and understand admission steps.
- Processing recruitment applications submitted through the website.
- Sending or enabling communications through email, phone, WhatsApp, or other user-selected channels.
- Maintaining website operations, troubleshooting errors, preventing misuse, and securing online forms.
- Generating and maintaining records needed for institutional administration, audit, dispute resolution, and applicable legal or regulatory obligations.
- Improving website content, usability, and public information, using only information reasonably necessary for that purpose.
Consent and User Choices
Where information is submitted through a form, the user provides the information voluntarily for the stated purpose of that form.
The current website does not display a separate cookie-consent banner or marketing-consent workflow. The University should review whether additional consent controls are required if analytics, advertising pixels, cookies, or automated marketing tools are added later.
A user may choose not to submit an online form, but the University may then be unable to respond to the enquiry or process the requested online service.
Data Security
The University should use reasonable technical and organisational safeguards appropriate to the nature of the information, including restricted access, secure transmission where available, form validation, technical monitoring, and administrative controls.
No internet transmission or storage system can be guaranteed as completely secure. Users should avoid submitting information that is not requested by the relevant form.
Data Retention
Information should be retained only for as long as necessary for the purpose for which it was collected, including admissions follow-up, recruitment processing, institutional records, legal compliance, audit, dispute resolution, and security purposes.
Exact retention periods for admission enquiries, recruitment records, server logs, and downloaded backups are [UNIVERSITY TO CONFIRM].
Data Principal Rights
Subject to applicable Indian law, including the Digital Personal Data Protection Act, 2023 and the Digital Personal Data Protection Rules, 2025 as and when relevant provisions apply or are notified, users may have rights relating to access to information about processing, correction, updating, erasure, withdrawal of consent, and grievance redressal.
Requests may be subject to identity verification, lawful exceptions, institutional record-retention obligations, pending admissions or recruitment processes, legal claims, or regulatory requirements.
For general website or privacy queries, users may contact TYS University at admissions@tysuniversity.edu.in or through the published admission/helpdesk numbers. Dedicated privacy, grievance, nodal, or data protection officer details are [UNIVERSITY TO CONFIRM].
Children and Minors
Because prospective university applicants may include minors, the University should avoid collecting unnecessary information from children and should process information relating to minors only where appropriate for admissions, counselling, lawful institutional purposes, or with valid parental/guardian involvement where required by law.
Any age threshold, parental consent workflow, or child-data handling process required by applicable law is [UNIVERSITY TO CONFIRM].
Third-Party Links
The website links to external platforms such as WhatsApp, Google Search, Facebook, Instagram, YouTube, and the developer's website. External websites and platforms are governed by their own terms and privacy practices.
Changes and Contact
The University may update this Privacy Policy from time to time. The latest version should be published on this page with an updated effective date.
For general website or privacy queries, users may contact TYS University at admissions@tysuniversity.edu.in or through the published admission/helpdesk numbers. Dedicated privacy, grievance, nodal, or data protection officer details are [UNIVERSITY TO CONFIRM].